Terms of reference describe the purpose and structure of a project, committee, meeting, negotiation, or any similar collections of people who have agreed to work together to accomplish a shared goal. The terms of reference of a project are often referred to as the project charter
Terms of reference show how the object in question will be defined, developed, and verified. They should also provide a documented basis for making future decisions and for confirming or developing a common understanding of scope among stakeholders. In order to meet these criteria, success factors/risks and constraints are fundamental/ They are very important for project proposals.
Creating detailed terms of reference is critical as they define the:
Vision, objectives, scope and deliverables (i.e. what has to be achieved)
Stakeholders, roles and responsibilities (i.e. who will take part in it)
Resource, financial and quality plans (i.e. how it will be achieved)
Work breakdown structure and schedule (i.e. when it will be achieved)
They should include:
Success factors/risks and constraints.
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